Data Archiving & Permissions
Strengthening Reproducibility and Clinical Transparency
Journal of Hematology and Oncology Research (JHOR) supports open science and responsible data sharing across hematology, oncology, and related biomedical disciplines. Authors are encouraged to archive underlying data so results can be validated, replicated, and reused for further clinical and translational insights. This page outlines data archiving expectations, permission requirements, and best practices for protecting patient privacy.
Our Data Sharing Policy
JHOR encourages authors to deposit datasets in recognized repositories and include a clear data availability statement. Sharing data improves clinical relevance, supports meta-analyses, and increases the trustworthiness of published findings.
Data Availability Statement Required: Each manuscript must state where data can be accessed, under what conditions, or why data cannot be shared.
Data Availability Statement Examples
Option 1: Data Publicly Available
"The data that support the findings of this study are openly available in [repository name] at [URL/DOI], reference number [reference number]."
Option 2: Data Available Upon Request
"The data that support the findings of this study are available from the corresponding author upon reasonable request."
Option 3: Data Not Shareable
"The data that support the findings of this study are not publicly available due to ethical, privacy, or legal restrictions, but are available from the corresponding author under appropriate data use agreements."
Option 4: Data Included in Article
"All data generated or analyzed during this study are included in this published article and its supplementary files."
Recommended Data Repositories
We recommend using established, discipline-appropriate repositories that provide persistent identifiers and clear access controls:
General Repositories
- Zenodo
- Figshare
- Dryad
- Open Science Framework (OSF)
Hematology and Oncology Data
- NCBI Gene Expression Omnibus (GEO)
- Sequence Read Archive (SRA)
- Protein Data Bank (PDB)
- cBioPortal
Clinical Trials and Registries
- ClinicalTrials.gov
- EU Clinical Trials Register
- ISRCTN Registry
- WHO ICTRP
Imaging and Pathology
- The Cancer Imaging Archive (TCIA)
- BioImage Archive
- Pathology Image Data Commons
- OpenNeuro (for neuro-oncology imaging)
Repositories should support FAIR-aligned metadata and provide a stable DOI or accession number.
Data Protection and Privacy
When sharing data involving human participants or patient records, authors must follow ethical and legal safeguards:
- Anonymization: Remove all personally identifiable information before release
- Informed Consent: Confirm participants consented to data sharing
- Ethics Approval: Ensure approvals cover data dissemination
- Controlled Access: Use restricted repositories for sensitive datasets
- Data Use Agreements: Apply DUAs for datasets with specific conditions
- Regulatory Compliance: Follow HIPAA, GDPR, and other applicable regulations
Permissions and Copyright
Reproducing Published Material
If your submission includes figures, tables, or text previously published elsewhere, you must:
- Obtain written permission from the copyright holder
- Provide permission documentation with your submission
- Include proper attribution in captions and references
- Note that CC BY materials may not require permission but still require attribution
Using Secondary Data Sources
When using public datasets or registries:
- Cite the original data source and version
- Follow any reuse conditions or licenses
- Acknowledge data creators where required
- Provide access details so readers can retrieve the data
Patient Images and Case Reports
If patient-identifiable images or case details are included, authors must obtain written informed consent for publication and retain documentation for review.
Code and Software Availability
For analyses involving custom code or software pipelines:
- Deposit code in repositories such as GitHub, GitLab, or Zenodo
- Provide version numbers, access details, and documentation
- List software dependencies and computational requirements
- Include scripts needed to reproduce key findings
Supplementary Materials
JHOR accepts supplementary materials to enhance reproducibility and transparency:
- Accepted Formats: PDF, Word, Excel, CSV, and multimedia files
- File Size: Up to 100 MB per file (contact the office for larger files)
- Naming Convention: Use clear names (e.g., "Supplementary_Table_1.xlsx")
- Documentation: Provide brief descriptions for each item
- Peer Review: Supplementary files are reviewed with the manuscript
Questions About Data Sharing?
Our editorial team can help with data archiving, permissions, and compliance
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